Guidelines

Grant Proposal Guidelines

The Ambassador’s Fund for Catholic Education supports innovative programs that advance Catholic education and ministry.

  • Grant Size & Term: One-time grants, typically $25k–$75k, for one year. Pilot programs may be funded for up to 2–3 years. Requests outside this range will be considered.

  • Funding Priorities: Fresh thinking, new action, and emerging concepts that strengthen Catholic education, engage youth, or deepen faith. The Fund may also invite organizations into funding conversations.

How Our Grant Cycles Work

The Ambassador’s Fund accepts proposals in two cycles each year. Both follow the same pattern every year, so you can plan ahead.

Fall Cycle: High schools, projects supporting high schools, and Catholic colleges and universities
• Letters of Inquiry due in late October
• Full applications (by invitation) due in mid-November
• Award notification in February

Spring Cycle: Elementary schools and projects supporting elementary schools
• Letters of Inquiry due in mid-April
• Full applications (by invitation) due in late April
• Award notification in July

Grants from both cycles are funded in July and support the school year that begins that month. The grant period runs July 1 to June 30.

Letters of Inquiry are reviewed on a rolling basis, and applicants typically hear back within one week. Those who submit early will have more time to prepare a full proposal if invited.

Upcoming Cycles

Fall 2026 Cycle (High Schools, Colleges and Universities): Letter of Inquiry period closed
The Letter of Inquiry deadline for the Fall 2026 cycle has passed, and applicants invited to submit a full proposal have been notified.

If you have been invited to apply:
• Your full application is due Wednesday, November 18, 2026, 11:59 pm ET.
• You will receive a direct link to the AFCE grantee portal by email. In the meantime, please use the application questions template to prepare your responses, then copy them into the portal once you receive your link.
• Questions? Contact Megan Famular at megan@ambassadorsfund.org.

Award notification: February 2027
Funds available: July 2027, for the 2027–28 school year

Spring 2027 Cycle (Elementary):
• Letter of Inquiry portal opens:
Monday, March 1, 2027
• Letter of Inquiry deadline: Wednesday, April 14, 2027, 11:59 pm ET, via the AFCE grantee portal
• Application deadline (by invitation): Wednesday, April 28, 2027, 11:59 pm ET
• Award notification: July 2027
• Funds available: July 2027, for the 2027–28 school year

Fall 2027 Cycle (High Schools, Colleges and Universities):
• Letter of Inquiry portal opens:
Wednesday, September 8, 2027
• Letter of Inquiry deadline: October 20, 2027
• Application deadline (by invitation): Wednesday, November 17, 2027, 11:59 pm ET
• Award notification: February 2028
• Funds available: July 2028, for the 2028–29 school year

Plan Ahead

You don’t need to wait for a cycle to open to start preparing.
• Download the application questions template to see every question and word limit in advance.
• Contact Megan Famular at megan@ambassadorsfund.org to talk through an idea before you apply.
• Ask to be added to our grant announcement list by emailing megan@ambassadorsfund.org with “Grant Announcements” in the subject line.

Not Funded

  • Individuals, scholarships, tuition, financial aid
  • Non-program capital projects or campaigns
  • Annual operating/budget relief, prior expenses, or fundraising events
  • Endowments, debt reduction, political causes, other foundations (except in rare cases)
  • Stand-alone conferences or technology purchases (with limited exceptions)
  • Non-program staff positions

Application Process

Step 1: Letter of Inquiry (LOI)

Submit your Letter of Inquiry through the AFCE grantee portal by the deadline for your cycle (see Upcoming Cycles above). You can view and print a copy of your responses from the portal at any time.

We encourage you to contact Megan Famular at megan@ambassadorsfund.org for guidance before or while you prepare your LOI.

Step 2: Full Proposal (by invitation, after review of your LOI)

Invited applicants submit the following through the AFCE grantee portal:

  • Narrative
  • Program Budget
  • Balance Sheet
  • Optional video submission
  • Optional: up to two one-page supporting documents

Grant Proposal Checklist

Before You Begin

  • Review Guidelines + FAQs (eligibility, exclusions, reporting).
  • Review Ambassador’s Fund website for giving interests & past projects.
  • Contact Megan@ambassadorsfund.org with questions.

Required Application Materials

  • Proposal Narrative
  • Project/Program Budget (itemized, sources noted)
  • Organization Balance Sheet
  • Optional Video Submission
  • Optional: Up to 2 one-page attachments
    Tip: Draft in Word/Excel, save copies, then upload.

Proposal Narrative (12 Elements)

  1. Executive Summary (100 words) – program overview
  2. Problem/Need (450 words) – issue, opportunity, supporting data
  3. Goals (50 words) – broad outcomes, not actions
  4. Objectives (150 words) – measurable results (who, what, % change, timeframe)
  5. Target Population (75 words) – who benefits, partnerships
  6. Plan/Method (300 words) – action steps
  7. Evaluation (100 words) – how success will be measured
  8. Leadership/Staffing (100 words) – responsible person, credentials
  9. Timeline (130 words) – July 1 start; use bullets or list
  10. Budget Overview (75 words) – context for attached budget
  11. Sustainability (75 words) – continuation beyond grant
  12. Publicity (75 words) – how grant will be acknowledged

Attachments

  • Itemized budget
  • Balance sheet

ONCE A GRANT DECISION IS MADE 

Award, decline, and defer letters are sent following the AFCE Board Meeting: in February for the Fall cycle and in early July for the Spring cycle.

  • Grantees are asked to countersign and return the grant award letter, which indicates acceptance of the terms and conditions of the grant. Particular care should be taken when reading and agreeing to the grant stipulations, indicated by the grantee representative’s initials.
  • When promoting receipt of the grant, grantees are asked to observe the Grant Reference Guidelines.
  • The countersigned letter is generally asked to be returned within two weeks, with a copy retained by the grantee.
  • Grant funds for both cycles are delivered in July, at the start of the grant period.
  • Reporting
    Grantees submit two reports through the AFCE grantee portal:
    • Interim report: due at the end of January, halfway through the grant period
    • Final report: due August 31, after the grant period ends
    Grantees with multi-year pilot grants submit an interim report each January and an annual report each August, with a final report after the last year.
    In some cases, grantees will be invited to update the Fund on their interim progress through an oral report session. Report links are sent to the primary contact on the grant. Any change to the name and email address associated with the proposal must be reported to the Director of Grants Management (megan@ambassadorsfund.org) so that reporting occurs properly and on time.

Funding Process, Application Guidelines, Proposal Tips & Prompts, and Frequently Asked Questions

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Frequently Asked Questions

Grants are awarded on a one-time basis and generally for a one-year period. Pilot programs may be considered for a 2–3 year period.

Catholic colleges: Yes, for initiatives that strengthen student understanding and practice of our Catholic faith, for example, through a series of Scripture studies, compelling theme-based retreats, rigorous examination of Catholic intellectual history, or other programs that increase appreciation of Church teaching and of its thinkers, authors, and rich insights.

Secular institutions: Yes, support is restricted to Newman Club programming at the Philadelphia-area public and private non-Catholic institutions and is generally overseen by the Archdiocese of Philadelphia Office for Catechetical Formation.

As part of the proposal process, grant applicants might be invited to meet in the Ambassador’s Fund office with the Grant Review Committee to discuss the elements of their grant proposal. This is an opportunity to respond to specific questions and to elaborate on project/program details.

With some exceptions, site visits generally occur during the course of the funded program rather than as a component of the proposal application process.

Yes, in two words, impact and sustainability.

The Grant Review Committee will be looking for the expected program results as measured against the proposal objectives (outcomes).

The committee will also be looking for indications of sustainability of the funded program, i.e., how it will be integrated into the life of the school, parish, or organization once funding is completed. The committee will look for indications of funding that will be required after the grant period ends, an associated funding strategy, and sources of anticipated follow-on funding.

Overall, the committee will be looking for concepts or problem solutions that are new, better, or different; clarity and coherence in the presentation of the case for support; a clear and solid project budget.

The Grant Review Committee will look for the connection between the proposed program/project and the budget structured to carry it out. The proposed program elements drive the budget. Applicants should not determine a desired grant award, e.g., $50,000, and create a program that backs into that amount.

Applicants should not request funding to support staff or faculty positions or for traditional needs, materials, or equipment that would be included in the annual operating budget. This would include the purchase of specific academic or student services programs that should be planned for or projected for addition over a series of years and then incorporated into the school’s operating budget of the relevant fiscal year.

Each grantee will be required to submit an interim report by January 15 of the funded year and a final report in June–July. For the Fall 2024 Cycle, an Interim Report will be due June 30, 2025 and the final report will be due December 31, 2025. Terms and conditions of the grant are defined in the grant award letter, which requires the countersignature of the organization’s primary officer. Reporting guidelines are noted in the grant award letter. Reports will be submitted through the online portal. In some cases, grantees will be invited to update the Fund on their progress through an oral report session.

The board meets in January to determine awards requested in the November deadline cycle. The board evaluates grant requests from the April deadline cycle in June.

Grant funds are payable upon receipt of a signed agreement letter from grantees.

Contact Megan Famular, Director of Grants Management, at megan@ambassadorsfund.org with questions on any aspect of Ambassador’s Fund for Catholic Education programs and guidelines.

Additional email option at famularmegan@gmail.com.